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When you have 200 or so of these, it gets hard to find what you’re currently working on.
So our solution has been that whenever a post or content piece goes live, we move the related folder into /archive.
It is an absolutely amazing tool for backing up your documents and using them between different devices and computers. If you use Dropbox and have a paid account with storage (highly recommended), whatever directory structures we mention below can sit directly in your /Dropbox folder rather than your /Documents folder. If you happen to do both work and personal tasks on your computer (like most online marketers or solo entrepreneurs I know), then you should really create two folders to separate out your personal and business items.
If you’re using Dropbox, it looks like this: With both folders sitting directly under /username – as long as you pick one method and stick to it, any will work.
Now let’s chunk down (move down one hierarchy level).
Now we have multiple categories: portable computers, desktop computers, mobile devices, music devices, software.
Your desktop is supposed to be clean and display that gorgeous high-resolution wallpaper you’ve got going on.
Remember that files and documents are supposed to be for “permanent” storage with files not moving around too often, as opposed to fleeting items like tasks.
As an example, here’s the split of documents that I personally use: Similar to your personal documents, your business documents and how they are organized will largely depend on your occupation, company and job position.
This way, all the pieces we’re currently working on can be easily found, and any older pieces that we want to refer to down the line can also be found be going into /archive.
Before we get into the nitty-gritty of directory organization, I want to give a mention to Dropbox. Regardless of if you use Windows or Mac, you will likely use the /username/Documents folder on your computer to hold your personal documents.
With computers, we have somewhat lost this art-form and exchanged it for an all-in-one search function instead.